Project responsibilities
Complete the approved project
The project was approved based on the application. Complete it as described during the project year, January 1 through December 31. If the organization cannot fulfill all or part of its contract, contact the CVB and Sedalia Area Tourism Commission as soon as possible.
Obtain approval for modifications
Report any modification in writing to the CVB and Sedalia Area Tourism Commission before incurring the changed expense. Explain the reason for the change. A modification cannot increase the total funding approved in the application.
Obtain three bids for costs over $3,000
For competitively bid purchases such as printing and production, obtain three bids using consistent specifications. Bids may be written or gathered by telephone and must be summarized on the Bid Record submitted with the application.
Accept the lowest bid unless there is a strong reason to select another bidder. If another bid is selected, include a written explanation with the reimbursement request.
Advertising and distribution
Advertise at least 50 miles away
Radio, television, and newspaper advertising must place 85% of circulation outside a 50-mile radius and use outlets licensed outside the immediate market. An individual billboard must be outside the 50-mile radius. For a multiple-billboard project, at least 85% of the billboards must be outside that radius.
Distribute materials at least 50 miles away
A substantial portion—85%—of funded direct mail, brochures, calendars, flyers, and similar products must be distributed more than 50 miles from Sedalia.